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Event Organizer Sheet

Please fill out the information requested below to the best of your knowledge at the time. AES understands that many event details will change as the event date draws closer and this minimal amount of information will be very helpful as we put together a proposal and contract.

Event

Organization Information

Name
Address
 City
 State
 Zip Code
Phone
 Web Site
Venue Location
Software/Vendor Currently Used:

Auction Chair or Development Director

Name
Phone
 Email

Event Information

Event Date
 Event Title
Event Location
 Indoors or Outdoors
Estimated Number Of Guests
Estimated Number Of Silent Items
Estimated Number Of Live Items
 Estimated Proceeds From Live Auction
Estimated Total Proceeds From Silent, Live, Paddle, Cash Call, Raffle, etc.
Number Of Silent Items Last Year
Last Year's Silent Auction Proceeds
Number Of Live Items Last Year
Last Year's Proceeds From Live Auction
Last Year's Total Proceeds From Silent, Live, Paddle, Cash Call, Raffle, etc.
Name of person in charge of providing item information to AES
(who is collecting the items and cataloging them)

Special Appeal / Paddle Raiser / Cash Call

Estimated Number Of Participants
 Live Auctioneer

Auction Closing

Have you historically closed your silent auction in sections (incremental close) and if so please explain why.

Knick Knacks

Are you selling any knick knacks such as center pieces, gift boxes, surprise boxes and if so about how many and how much each.

Time Line

When Does Event Start
 When Does Event End
When Does Silent Auction Start
 When Does Silent Auction End
When Does Live Auction Start
 When Does Live Auction End
When Does Special Appeal /
Paddle Raiser / Cash Call Start
 When Does Special Appeal /
Paddle Raiser / Cash Call End
When Does Check Out Or
Cashiering Start
 When Does Check Out Or
Cashiering End
When Does Item Pickup Start
 When Does Item Pickup End
When Does Presentation Start
 When Does Presentation End
When Does Entertainment Start
 When Does Entertainment End
What Are The Open Or Cash Bar Hours
(when to when time wise)


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